Office Manager

Job Description: As the Office Manager for our legal law firm, you will be responsible for overseeing the administrative operations of the office and ensuring the smooth and efficient functioning of daily activities.
This role requires a detail-oriented and organized individual with excellent communication and leadership skills.
You will play a critical role in supporting the firm's attorneys and staff by managing office procedures, coordinating administrative tasks, and maintaining a professional and productive work environment.
Responsibilities: * Supervise and manage administrative staff, including receptionists, secretaries, and clerical support personnel, ensuring they perform their duties effectively and efficiently.
* Oversee the day-to-day operations of the office, including managing schedules, coordinating meetings, and handling incoming and outgoing correspondence.
* Develop and implement office policies and procedures to streamline operations and enhance efficiency, ensuring compliance with legal regulations and ethical standards.
* Manage office supplies and equipment, including ordering supplies, maintaining inventory, and overseeing maintenance and repairs as needed.
* Coordinate with vendors and service providers, such as cleaning services, IT support, and maintenance contractors, to ensure the office environment is well-maintained and conducive to productivity.
* Assist in the recruitment, hiring, and training of new administrative staff, providing guidance and support to ensure they are equipped to perform their roles effectively.
* Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and other law firms, handling inquiries and requests in a professional and timely manner.
* Assist attorneys and legal staff with administrative tasks as needed, including drafting correspondence, preparing legal documents, and managing case files.
* Maintain confidentiality of sensitive information and adhere to ethical standards and confidentiality policies in all interactions and communications.
* Manage office budgets and expenses, tracking expenditures and preparing reports for management review.
* Stay informed about developments in office management best practices, legal industry trends, and technology tools, and implement changes as needed to improve office operations.
Qualifications: * Bachelor's degree in Business Administration, Management, or related field (preferred).
* Previous experience in office management, preferably in a legal or professional services environment.
* Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
* Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and other stakeholders.
* Proficiency in Microsoft Office Suite and other office productivity software.
* Knowledge of legal terminology and procedures (preferred) * Leadership abilities, with a track record of effectively supervising and motivating a team.
* Attention to detail and accuracy in completing tasks.
* Ability to maintain confidentiality and handle sensitive information with discretion * Flexibility to adapt to changing priorities and work in a fast-paced environment.
Join our team as an Office Manager and contribute to the success of our legal law firm by ensuring efficient office operations and supporting our attorneys and staff in delivering exceptional service to our clients.
Job Type: Full-time Salary: $45,000.
00 - $55,000.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Ability to Relocate: * San Juan, PR: Relocate before starting work (Required) Work Location: In person